Document Privacy Levels with Our Online Binders

Choose The Privacy Settings That Best Fit Your Needs

Our online binder platform organizes cloud resources wherever they are stored, either securely on your own network or on a more flexible cloud sharing storage platform like Google Drive, Microsoft OneDrive, etc.. We provide the front-end to visually organize those documents for sharing. Customers who choose to upload non-confidential files into our cloud storage service generally want to share these documents more easily outside of their organization.

If you are already uploading your files to third-party secure storage site, you can insert those links in your binders.

If you do not have your own online storage, you can upload your non-confidential files using LiveBinders. There are many various levels of privacy we offer depending on what you need. This page helps explain how to better protect your documents in LiveBinders.

Key For The Privacy Options Below:

The binder icon represents a particular binder. The smaller video, picture, sound and document icons represent the content within that binder.

Binder shown with LiveBinders logo on cover. Then a video icon, image icon, sound icon and document icon.

A grey lock with a red arrow represents LiveBinders privacy settings.

Grey lock with LiveBinders red arrow.

A blue lock represents any third-party privacy settings.

Blue lock represents any third-party software.

Minimum Privacy (Default)

Make Your Binder Private
Diagram shows content inside of a binder that is restricted only by the private access key of the binder.

Privacy Level: Low
In this setting, a binder is hidden from Google search and can only be viewed by you and people with the access code. Note that anyone who has access to your binder can share the links to your uploaded files outside of the private binder.

When to use:
When the content is not confidential, but the owner does not want the binder searchable on Google.

How to enable:
This is the default setting. Any time you create a new binder they are automatically marked as ‘private.’

Medium Privacy Setting (Paid Feature)

Uploaded Files Will Only Open In A Private Binder
Diagram shows Livebinders lock attached to each uploaded file in the private binder.

Privacy Level: Medium
In this setting, the binder is hidden from Google search and can only be viewed by you or people with the access code. The files you upload into your binder can be marked ‘private,’ which means the file links can’t be shared outside of the private binder.

When to use:
When the content is confidential and the owner doesn’t want the file links shared or viewed outside of the binder.

How to enable:
Upload a file into a private binder and mark it as ‘private.’

High-Level Privacy (Third-Party Feature)

Save Files With An Access Code in a Third-Party App Before Uploading into LiveBinders.
Diagram shows third-party locks attached to each file in a private binder and a LiveBinders lock on the binder.

Privacy Level: High
The binder is private, and uploaded files are password protected by a third-party app (Word, Adobe, Excel etc.).

When to use:
When the content is highly confidential and the owner wants to restrict viewing to certain people who have the passwords to both the uploaded files and the binder.

How to enable:
Save your files with a password on a third-party application like Word or Excel. Then, upload them into your private binder.

Highly Restricted Privacy (Paid Feature)

Upload Password Protected Files And Mark Individual Files As ‘Private’ Using LiveBinders
Diagram shows uploaded files with both third-party locks and LiveBinders locks.

Privacy Level: Very High
The binder is private and each file is password protected. The files are marked ‘private’ in LiveBinders, so they are only viewable through the private binder.

When to use:
When the content is highly confidential and the owner wants to restrict viewing of the password protected files to those who have access to the binder.

How to enable:
Password protect your files in a third-party application like Word or Excel, then also upload the files into your private binder, marking them as ‘private.’

Complete Access Restriction

Link Files From Your Secure Third-Party Storage Site
Diagram shows third-party online storage sites linking inside your binder.

Privacy Level: Very High
The binder is private, and the documents that are linked from your intranet or online storage site have restricted share settings.

When to use:
When the content is highly confidential and the owner uses the files already stored on their personal, school or company storage site to enforce privacy.

How to enable:
Copy and paste the links from your third-party storage account into your binder tabs, then make sure you set the appropriate share settings for your audience.

Feedback

If you would like additional document security options, please let us know at Feedback@livebinders.com or contact us for a free demo to learn more.

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